A profit and loss statement is a key document that limited companies need to produce to satisfy HMRC requirements.
If you're a sole trader, you are not obliged to complete one, or any formal accounts for tax purposes, however you will need to 'keep adequate records to complete your self-assessment fully and accurately' and a profit and loss statement can be helpful for this.
The profit and loss statement illustrates revenues and costs as well as how much profit has been made by the business over the period it has been prepared for (usually the last 12 months).
Anyone can prepare the statement although many business owners choose an accountant to ensure all financials are kept in order. The profit and loss statement is part of a general bookkeeping set made up also of the company balance sheet and cash flow forecast.
General headings include:
- gross profit
- net profit
- operation profit
- profit before tax
You can prepare a simple profit and loss statement yourself by putting together an Excel spreadsheet. We've put together the below useful template for you to download and use.